Recap: Administration and Public Works Committee

Special service area budgets for two shopping districts are up for approval tonight.

Here's a recap of our live coverage of this evening's Evanston City Council Administration and Public Works Committee meeting, at which aldermen reviewed funding proposals for two shopping districts.

They'll also be asked to approve an expanded free holiday parking plan and sign off on a settlement of a lawsuit filed by the city's former public works director.

The meeting is scheduled to start at 6 p.m. A packet with information on tonight's agenda items is available online.

Meeting called to order at 6:14 p.m. 

Aldermen Braithwate, Rue Simmons, Suffredin, Rainey and Fleming present. Rainey chairs.

Minutes approved.

Payroll and bills approved.

Aldermen Braithwaite and Rue Simmons suggest looking to do more local purchasing. 

A3.1 - Chandler-Newberger Center electrical and HVAC improvements $488K. HELD

City staff says contractor did what they could to find MWEBE subcontractors, but only hit 10% instead of 25% goal.

Braithwaite asks for more detail. Says there are lots of electrical contractors in Evanston.

Lara Biggs, city engineer, says the work is a mix of HVAC, electrical and structural repair work.

Says minority contractors and often dont' respond to requests and that under bidding rules can't require the contractor to talk to specific subs.

Committee votes to hold the contract for two weeks, awaiting more info.

Staff member says that may create scheduling problems -- because they're trying to only shut the center down during spring break.

A3.2 - Snow towing contracts. Not to exceed $60K. Approved.

A3.3 - Downtown Evanston funding. Approved.

Funding sources:

  • $370K from Special Service Area #4 tax levy for operations and maintenance.
  • $99K split between Washington National TIF and Economic Development division for mantenance.
  • $83K Economic development Division for marketing and economic development activities.

A 3.4 - Main Dempster Mile budget. Approved.

Funded from Special Service Area #6 tax levy ... anticipated revenue $312K.

A 3.5 - Cisco Systems Cybersecuriety Software from Heartland Business systems. $93K/year for three years. Approved.

A 3.6 - Dell PowerEdge and EqualLogic SAN support agreement $43K. One year. Approved.

A 3.7 - Free holiday parking. Approved.

The three downtown garages, Lot 60 at 1234 Chicago, Lot 4 at Central and Stewart, Lot 15 at 720 Main St. and Lot 24 at 727 Main St. on weekdays between 5 p.m. and midnight and all day on Saturday starting Nov. 23.

A 3.8 - 2018 Mentla Health Board funding allocations. Approved.

A 4 - Rose Pest Solutions rodent control services contract. Approved. 

Evonda Thomas, health director, says the new contract, has been in effect on emergency basis for a month, and have already seen a signfiicant increase it rats trapped and a reduction in citizen complaints.

A 5 - Settlement of Robinson v. City of Evanston suite. Vote (apparently reluctantly) is to move the item on to full council for action. 

A 6 - IDOT grant request for Main Street Corridor Improvement Project. Approved.

A 7 - 4-way stop at Harrison and Marcy. Approved for introduction and action.

A 8 - Right turn only from Greenwood onto Ridge. Approved. 

A 9 - Truck route changes (in NU campus area). Approved.

A 10 - Truck restrictions on Sheridan Road. Approved.

A 11 - Loading zone added to west side of Custer north of Madison. Approved for introduction and action.

A 12 - Surplus fleet vehicle sale. Approved for introduction and action.

Rainey suggests doing this approval in bulk once a quarter Lyons says there are state restrictions on how it's done -- but probably could do on a quarterly basis.

Braithwaite suggests getting a report on what the vehicles bring at auction.

APW1 - Overtime reports

Rainey says she was at a meeting this week where there were about 11 citizens and 15 members of staff. Says that's too many, she says.

Fleming asks for figures on the dollar amounts as well as the overtime hours.

Further discussion held for another night.

Meeting adjourned at 6:59 p.m.

Planning and Development Committee meeting to start at 7:15 p.m.


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