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Recap: Administration and Public Works Committee

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Here's a recap of our live coverage of this evening's Evanston City Council Administration and Public Works Committee meeting.

A packet with information on tonight's agenda items is available online.

Meeting called to order at 6:05 p.m.

Minutes approved. Payroll approved. Bills approved.

A 3.1 – Maintenance plan agreement for Sherman Plaza garage. $115K annual cost. Approved.

Alderman Ann Rainey, 8th Ward, says it makes the garage look beautiful, always clean.

A 3.2 – Tallmadge street light poles and fixtures $98K for 23 of them.

Alderman Delores Holmes, 5th Ward, asks whether these are the cheaper, fiberglass poles.

Assistant Public Works Director James Maiworm says still looking for additional vendors for the lights — and something almost identical and longer lasting.

Alderman Jane Grover, 7th Ward, asks whether fixtures can be adapted to they don't shine up and create light pollution into the sky.

Maiworm says lights do have baffles on the side to avoid shining into windows, but not familiar with the situation regarding up-lighting.

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Holmes says may be time to do another light study, and she also notes the use of some pedestrian-style lighting on Dodge near Evanston Township High School.

Grover says last study was done in 1979.

Rainey says people were used to the Tallmadge lights — which were like lighting a match — then 10 years later people started wanting brighter lights.

Holmes says people weren't thinking about safety as much back then either.

Marty Lyons, assistant city manager, says for the Emerson-Ridge-Green Bay project, coming to council in September, staff will have some suggestions for pedestrian lighting.

Contract approved.

A 3.3 – North Shore Towing contract $23K. Approved.

Alderman Peter Braithwaite, 2nd Ward, says had situation last year where a Boy Scout group had a trailer towed and it was damaged. Rickey Voss, revenue and parking manager, says under the city contract, the towing firm is responsible to reimburse cost of any damage.

A 3.4 – Water plant clearwells repair contract with Joseph J. Henderson & Son. $452K

The staff recommends rejecting the low bid from Walsh Construction at $303K, because Walsh isn't willing to participate in the local employment program.

Lyons says the program requires that 15 percent of wages on a project be devoted to wages for the local resident.

Braithwaite says it doesn't make sense. 

Rainey cost difference can't be attributed to the local employment program. Recommended bid is not the low bid, not even close.

Braithwaite need to have vendors come prepared with a job description to see if somebody on local employment job list meets the qualifications. Difficult to understand what they can't find if we don't know what they're looking for.

Grover says earlier this year didn't approve an MWEBE contract when there was a $40K difference. (Here it's a $150K difference.)

Lyons says the new policy doesn't grant staff the ability to reject a bid that's the lowest compliant one. Compares it to requiring insurance from vendors.

Rainey says have a fiduciary responsibility to the city.

Grover says have policy that creates such a skewed result.

City Manager Wally Bobkiewicz says staff is concerned. Don't want to recommend an egrediously different price. But have policy that says staff isn't to recommend a vendor that doesn't meet the employment program terms.

Grover says need policy that promotes local employment but also gets responsible and responsive bids (at a reasonable price).

Bobkiewicz says its an important project, shouldn't hold it for over a month — MWEBE Committee doesn't meet until September.

Committee votes to have staff bring the issue back to full City Council on Aug. 31 — presumably recommending contrat award to Walsh, the low bidder.

A 3.5 – Equipment purchases

Street sweeper, sidewalk tractor and a Ford Escape. Approved.

A 3.6 – Condo refuse collection condo extension Lakeshore Recycling Systems of Morton Grove $6.30 per condo unit. 3 year extension.

Lyons says staff is working on contract collaboration with Skokie for the other three refuse collection contracts. That's expected to come up at Sept. 14 City Council meeting.

Contract approved.

A 3.7 – Alley paving contract with Triggi Construction of West Chicago $993K. Approved.

A 3.8 – CDBG sidewalk replacement contract with Schroeder & Schroeder of Skokie. $106K. Aproved.

A 3.9 – Central Street emergency bridge repair contract with Alliance Contractors of Woodstock. $163K. Approved.

A 3.10 – AFSCME uniforms contract with Silk Screen Express $141K.  Approved.

A 3.11 – CIPIII sstreet resurfacing contract with J.A.Johnson Paving of Arlington Heights. $1.84M. Approved.

A 3.12 – Additional funding for pavement marking program. $50K Approved.

A 3.13 – Additional pavement patching funds J.A. Johnson Paving of Arlington Heights. $150K. Approved.

Maiworm says city has been getting good results with this new approach, which involves grinding the road surface before putting down new asphalt.

A 4.1 – Change order for parking revenue system contract $38K cost increase. Approved.

Adds credit card in and out option at the ticket spitters.

A 4.2 – Change order for large diameter sewer rehab on Cleveland St. Increases cost $54K.  Approved.

A 4.3 – CIPP sewer rehabe contract change order … approved.

A 4.4 – Emerson/Ridge/Green Bay project change order … approved.

A 5.1 – SunGard Public Sector public safety software upgrade purchase … nearly $600K Approved.

A 5.2 – Emergency telephone system fund budget amendment. Adds $241K to cover the A 5.1 item purchase. Approved.

Police Chief Richard Eddington says state legislature has changed the funding formula earlier this year, expects an uptick in revenue from wireless phones. 

A 6 – FY2014 Comprehensive Annual Financial Report. Accepted and placed on file.

A 7 – Other post employment beneftis report. Accepted and placed on file.

A 8 & A 9 – Salt supply agreements with School District 65 and 202. Approved.

A 10 – Storefront modernization program grant of $10.5K for 928-30 Chicago Ave. Approved.

A 11 – Little Beans Cafe property tax reduction endorsement. Approved.

A 12 – Sale of city owned 1941 Jackson lot to Community Partners for Affordable Housing. (The ETHS geometry in construction house site.) Approved for introduction and action.

APW1 – Boards, Committees and Commissions Annual Reports

Plan to review the report with the boards at Rules Committee's October meeting.

Meeting adjourned at 7:17 p.m.

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